IMPORTANT SPEAKER REGISTRATION, HOUSING, AND EXPENSES INFORMATION
Thank you for agreeing to participate in CESSE 2009 as a Speaker, Panelist, or Session Participant. We appreciate your efforts, and look forward to seeing you in Orlando this July. The Advance Program will be on-line soon, and registration is open.
For your convenience, we have included links to the following CESSE 2009 Speaker forms (please be sure to read the information below before following the links to the appropriate form):
• Speaker, Panelist and Session Participant registration form (remember – on-line registration is also available!)
• Compensation Authorization – (submitted by Track Chair prior to meeting)
• Expense Reimbursement - (submitted by Speaker after meeting)
NEW INFORMATION ADDED JUNE 9, 2009:
Speaker Guidelines including Audio Visual Information and Order Form; Speaker Handout Information; Instructions for Uploading your Presentations, etc.
Powerpoint Template for presentations at the annual meeting
Please read these important guidelines prior to registering:
• Compensation Authorization Form:
The Compensation Authorization Form needs to be submitted BY THE TRACK CHAIR if they will be authorizing any type of reimbursement to any speaker, whether that is air, transportation, hotel, speaking fee, etc. Please be sure that your Track chair has submitted this form if payment of compensation and/or expenses are authorized. Completed forms should be sent to Brenda Park, CESSE Meetings Manager, prior to June 1. Brenda’s contact information is at the top of the form. No expenses will be reimbursed unless a Compensation Authorization form is on file. Approved reimbursements will be paid to the speaker at the end of August provided that the Compensation Authorization form is on file and a Request for Reimbursement form has been received.
• Request for Reimbursement Form:
This form should be completed BY THE SPEAKER and submitted along with receipts and documentation immediately following the CESSE meeting, but not later than August 10, 2009. Remember – you will not be reimbursed from the Compensation Authorization form. You must submit the Request for Reimbursement form showing actual charges to be reimbursed.
• Housing:
Unfortunately we have not been able to secure complimentary sleeping rooms for speakers in Orlando. Speakers are asked to make their own sleeping room reservations at the resort. If your Track Chair has agreed to cover the cost of a sleeping room at the Loews Royal Pacific Resort for you, it MUST be indicated on the Compensation Authorization form. The authorized expense should be listed on the Request for Reimbursement form submitted after the meeting. Additional nights not authorized by your Track Chair may be reserved at your own expense ($177 plus tax for a total of $198.24 per night). Please visit our Hotel/Travel page for information and to make your reservation.
• Registration for CESSE Member Speakers:
Regular CESSE Member attendees that happen to be speakers or panelists should register on-line as attendees in the appropriate category (member, supplier, etc). They do not receive a special registration fee and must register via the on-line registration site NOT the Speaker, Panelist and Session Participant form. If they wish to register only for their presentation, or for the entire day that they are making their presentation they do not need to pay a registration fee.
• Registration for Non-Member Speakers - (speakers who are NOT CESSE Members OR Sponsors):
Track Chairs are responsible for issuing a Registration Priority Code to each of their NON-MEMBER speakers, panelists and session participants. There are three Priority Codes – please be sure to have your code on hand before entering the on-line registration site. If you are not sure of your Priority Code, please contact your Track Chair for verification.
NMSDPO – Day of Presentation Only Complimentary Registration (one day badge)
Speakers will be given complimentary badges allowing them to receive free registration for the day of their presentation only. The Track Chair should ask the speaker to register using priority code NMSDPO.
NMSFMRCOM - Full Meeting Registration - Complimentary
Track Chair has authorized payment of the speakers’ registration fee for the full meeting using the compensation authorization form. The Track Chair should ask the speaker to register using Priority Code NMSFMRCOM.
NMSFMRSP - Full Meeting Registration – Self Pay
Non-Member Speakers who wish to register for the full meeting and self-pay the corresponding registration fee of $375 should register using this priority code.
REMEMBER – if you are a CESSE sponsor also serving as a speaker, you have already received a complimentary registration based on your sponsorship and must register using the Sponsor registration instructions. Non-member speakers may still register by faxing the Speaker, Panelist and Session Participant registration form if you prefer; however, you will still need to utilize your Priority Code from the Track Chair. Please remember that all speakers/participants who are current CESSE members should register via the normal registration form or on-line registration.
If you have any questions on this process, feel free to contact Renee Lewis at 248-996-0979 or via email at renee.lewis@concrete.org or Brenda Park at 864-246-4560 or Brenda@cesse.org.
Thank you so much for your support and participation! We look forward to great sessions in Orlando!